What is the List Directory?
 The List Directory is a query and response tool available to FirstClass Administrators and Subadministrators. You access is by selecting Admin -> List Directory from the pull-down menu, a menu unavailable to regular users.
The List Directory returns certain classes of objects: users; user groups; permission groups; conferences (and calendars); mail lists; gateways. It does not return documents, messages, or other objects that you would find with the common search. What the List Directory is actually querying is the FirstClass Directory ("List" the "Directory," see?), so it returns objects that have a Directory presence. This means that the List Directory doesn't trawl through the entire FirstClass Network Store looking for objects, it simply queries the Directory, and returns objects listed therein -- even those that have been set to, "do not show in directory." After all, that restriction is for the common user, not the all-powerful Administrator.
The List Directory also has control buttons pointing to several high-level functions, such as Add User and Audit. This is important to note, as subadministrators will have access to these options, even if they are restricted from performing them. They won't work, but they still show up.
This article references the following forms:
So how do you use it?
The List Directory is used by the Administrator and Subadministrators to perform day-to-day administrative tasks. For an active Subadministrator, it's a rare day that you don't use the List Directory. Some of the more common instances are:
Creating New Users: Although you can create users using the Admin pull-down menu, creating them via the List Directory allows you to compare them against other users of the same type, double-check attributes, and perform multi-user functions. To create a new user with the List Directory:
• Open the List Directory.
• Click on the New User button.
Editing Existing Users: Once a user has been created, the List Directory is the way to find them again. Quite often, users need new groups added or removed, new internet aliases added, or even feature sets modified at the user level. To edit an existing user:
• Open the List Directory
• Enter a few characters of the User ID or User Name.
• Select the appropriate query type from the Selection pull-down list.
• Check the Regular Users and/or Remote Users checkboxes.
• Click the Search button.
• Double-click on the requested user in the results pane, or click once to highlight and click on the Edit button.
Modify User Desktops: Although you can use the Give Alias command from the Admin pull-down menu to give container aliases to users, this method only works one at a time, and you can't choose the location. You can also use the model desktop feature in much the same way. However, if you need to actually -view- a user desktop, either for added objects or just to see what the user sees, use the List Directory. To view a user desktop:
• Open the List Directory
• Enter a few characters of the User ID or User Name.
• Select the appropriate query type from the Selection pull-down list.
• Check the Regular Users and/or Remote Users checkboxes.
• Click the Search button.
• Click once on the requested user in the results pane to highlight and click on the Desktop button.
Assign Internet Aliases: Although you assign Internet Aliases to users using the User Detail form, you need the List Directory to turn conferences into mailboxes or assign email addresses to Global Mail Lists. You can also turn conferences into voicemail mailboxes if you are running FirstClass Unified Communications. To assign internet aliases to Conferences and Global Mail Lists:
• Open the List Directory
• Enter a few characters of the object Name or Subject.
• Select the appropriate query type from the Selection pull-down list.
• Check the Conferences and/or Other checkboxes.
• Click the Search button.
• Double-click on the requested object in the results pane, or click once to highlight and click on the Edit button.
View Group Members: When you access a user group form, you get the details of the group, but not the members. To view the members of a group, you need the List Directory. To view group members:
• Open the List Directory
• Enter the exact group name (a partial name will not work).
• Select "By Group" from the Selection pull-down list.
• Check the Other checkbox.
• Click the Search button.
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