Contacts: General Information
The FirstClass Contacts Folder
Each FirstClass user can create a personal contacts folder within which you can store the email addresses of people who are not on your school’s FirstClass system directory. You may also store other information such as phone numbers and street addresses if you choose.
You can also create personal mail lists to make it easier to send mail to groups of users. These can be groups of your school’s FirstClass users, groups of people outside the system, or a combination of both.
Creating a New Contact
You can send email to individuals outside your school at any time by simply typing their email address in the To: field and pressing Return (or Enter)
However, to save the address for future use, you must use your contacts folder.
To create and save a new personal contact, follow these steps;
Shortcut Method: To add an e-mail address that is in a FirstClass message or document:
Highlight the address in the from field of the email
Choose Collaborate > Add to Contacts Folder, or
Right Click on address choose Add to Contacts Folder, or
Drag the address to Add to Contacts Folder.
Type the person's name as you want it to appear in your contacts folder in the First Name and Last Name fields.
Supply the person's e-mail address at the Email/URL tab. Hit Return (Enter)
NOTE: A valid contact must have at least the following defined - First Name, Last Name, one email address.
Complete additional fields on other tabs if you like.
Close the New Contact window and save your changes.
NOTE: If the Save and Close button is grayed out on the new contact, close the window anyway and the contact will be saved.
Standard Method
Choose File > New > New Contact.
Type the person's name as you want it to appear in your contacts folder at First Name and Last Name.
Supply the person's e-mail address at the Email/URL tab. Hit Return (Enter)
Complete additional fields on other tabs if you like.
Close the New Contact window and save your changes.
NOTE: If the Save and Close button is grayed out on the new contact, close the window anyway and the contact will be saved.
Using the Contact You Created
Instead of having to type in someone@someplace.org in the To field of a new message, you can now type in part of the name or address, and FirstClass will fill in the rest for you or give you a few names to choose from.
If you go back to the directory (Collaborate>Directory) you may notice that different items in the directory have different symbols in front of them. Here is the scheme for what these mean:
 = A personal address — one that you have created
 = A regular FirstClass user — someone on your school’s FirstClass system
 = A conference
Creating a New Personal Mail List
You can create mail lists to send a message to groups of individuals simply by typing in one name. These individuals can be combinations of addresses in and outside of FirstClass. To create a new mail list, follow these steps.
To create a mail list:
• Choose File > New > New Mail List.
• Type the name you want to give this mail list at Name.
• Use one of the following methods to add user names at Members:
• Type the names, pressing Return (Enter) after each
• Drag an address from another FirstClass object or an external file into the Members field.
• Click OK
The mail list is added to your Contacts folder, and you may enter its name (or just a portion of the name and return/enter) and you will be able to send to everyone on your list.
Revised 6/08
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